Hash Dues for SH3

Summit HHH Logo

Starting January 1, 2020, Summit Hash Dues have been put on hiatus

December 31, 2019

To all members of the Summit Hash House Harriers,

We have spent the last several months attempting to institute a new policy of the Summit Hash House Harriers that impacts the outflow of money from the SH3 bank account.  The following policy has been approved by ASS Q (our current GM), Pussy Destroyer (our current Treasurer), and Breaststroke (Hash Cash Emeritus).  This policy might not please everyone, but we have used our most diligent efforts, as well as kept a group of former GMs involved from start to finish.

Policy effective January 1, 2020:

All SH3 sponsored events (AGM, InterHash, and any others) should fully pay for themselves, with the money being collected paying fully for the entire cost of the event.  GMs, JMs and other SH3 event planners will be required to put together a sound budget and stick with it.  The Treasurer and/or GM will provide oversite and help if the event planner is having trouble balancing their events’ budget.  If no other alternative strategies are available, and to prevent a monetary loss to the Event Planner, SH3 funds will be utilized to eliminate any shortage (which should be minimal).

SH3 account funds can also be “borrowed” by an event planner (for thing like down payments, securing venues, etc.), but must be paid back to the SH3 bank account after participant funds flow in.

Impact of Implementing the Policy:

The implementation of the new Policy will greatly reduce the amount of money that flows out of the SH3 bank account.   As a reminder, our cash balance is used to pay for our annual fixed costs to our Internet Service Provider, as well as reimburse Cereal Killer for the costs of our URL.   PD estimates the annual fixed costs at ~$150 annually.  Of course, pricing could change in the future. Initially, dues were used for printing and mailing out hash directions and write ups.  Over the years we have moved away from these mailings and used technology of email and Facebook to get hashers this information.

On unusual occasions, an unforeseen expense may arise.  The determination to pay this will be made by the collaboration of the GM and/or Hash Cash.

Thus, Effective January 1, 2020, we will temporarily be suspending the collection of annual dues.

We currently have a cash balance of $2,118.58 at Unity Bank, in the name of The Summit Hash House Harriers.  It has been decided to always keep at least a minimum of $1000 in the hash account.  This can always be altered in the future, should the need arise.  We want to keep $1,000 in the account in case an emergency arises, or if an event put on by a GM or JM goes awry.  It would be an insurance policy of sorts.

At some point in the future, the cash account will be depleted to under our $1,000 desired balance.  Barring any material added costs, we expect this will happen as late as sometime after 2024.  At whatever time that occurs, the Treasurer will perform an “assessment” to determine the Hash Dues that will be asked for per SH3 hasher the next year so the SH3 Bank Account can replenish back to $1000.

Thank you very much for your attention to this important matter.